County Quilter's Guild
August 17, 2005 Minutes
Sharon Perry welcomed 12 members to the Executive Board Meeting at 7.00 p.m.
at the Church of The Rock. She has been working hard this summer coming
up with ideas for a fun and productive year.
There was no secretary’s report… it will be read at the September meeting.
Treasurer Deb Dusablon was not able to be present, but provided Sharon with
a spread sheet of the opening balance, funds collected, funds paid out, and
the ending balance for the past 4 years. She reported that in 2002,
we began the year with $882.84, and that we are beginning the 2005-2006 year
with $4206.15. We all agreed that amount was pretty impressive!!
Ann Pitt discussed the Quilt Show, and what she had done this summer
in preparation for it. She has now secured 4 rest stops to advertise
for the show. She also suggested getting some signs to put up at Exit
20. We agreed to study it further. She also went over the guidelines
for the silent auction, and will provide a copy in the packet with the registration
forms for the show. We also discussed the possibility of purchasing
poles and renting just the feet. Bonnie said that we had discussed it
previously, and that we had tabled it because of the cost. It may be
brought up at a regular meeting. Ann said that she had counted what
we actually used for poles, etc. last year to have a better idea of how many
we need to rent for this year.
Denise Chase informed us that the Raffle Quilt is in progress.
Joan Jettie presented a pattern that she and Marge would like to
use for this year’s Charity Quilt. She and Marge Taylor offered to
make the quilt themselves, and asked if the Board would approve them to purchase
the fabric from CottonWood Quilts. It is from the Monarch Line, and
a portion of the sales will go to Breast Cancer Research. Marie from
CottonWood will give us a generous discount. Since the donated quilt
will go to the Linda Wood Mason Charity , Breast Cancer Research will
receive twice…once from the sales and once from the raffle. Bonnie made
the motion to accept the proposal, and Deb Halpin seconded it.
It was asked if Agnes Masson and Phyllis Fletcher will continue to
be our State Guild Representatives. Sharon will see them.
The Board agreed to set $15.00 for the dues for 2005-2006 and reminded
everyone that they are not prorated. It was accepted by Ann Pitt, and
seconded by Susie Perry.
Sharon went over the by laws and discussed what each office entailed,
and what her expectations were of everyone. She will need any reports
and other items to be printed to her one week prior to the meeting.
She would like to take advantage of the savings rewards that Staples offers.
Sharon is also asking for someone to take over the Purple Heart Quilt
project, since Kirsten will not be able to do so any longer. We also
discussed the need to present additional quilts for 3 soldiers recently wounded,
one of them being Kirsten’s husband. Sharon will be looking for someone
to coordinate that project.
She also discussed some plans to change the format slightly for the
meeting…she will announce that in her newsletter.
Sharon also presented the idea of buying pins for the Guild
members, either to have the members pay for directly, or for the Guild to
purchase. We all thought that since there is ample money in the treasury,
it would be nice for everyone to have a pin, and to keep some for new member
packets…even to sell some. Apparently members from other Guilds like
to collect these pins. It was decided that since it was over the $100.00
allowance, it would be brought to the membership proper for a vote.
Carol Guyette and Deb Halpin presented some great ideas for the programs
for the coming year. They will “fine tune” the programs, and bring for
a vote any spending issue that needs approval.
Shireen Melton provided us with a copy of the monthly block and told
us that she has all the blocks designed for the whole year. She has
some other goodies in mind for us, but I have been sworn to secrecy.
There was considerable discussion about the by-laws, and whether
the most recent copy was available. Sharon will look into that.
We all agreed that we have a great year coming up, and everyone was anxious
to “get going”.
Sharon asked for a motion to adjourn the meeting. Denise Chase made
the motion, Ann Pitt seconded.
Bonnie Evans, Secretary